Privacy Policy
Last Updated: August 5, 2026
Compliance
Republic Act No. 10173
Data Privacy Act of 2012
Controller
Paulinian Law Journal
Saint Paul School of Professional Studies
Contact
The Paulinian Law Journal (hereinafter referred to as “we,” “us,” or “our”) is committed to protecting your privacy and personal data in compliance with the Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA), and its implementing rules and regulations. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website.
1. Definition of Terms
Personal Information: Any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained.
Sensitive Personal Information: Information about an individual’s race, ethnic origin, marital status, age, color, religious or political affiliations, health, education, or criminal record.
Processing: Any operation performed upon personal data, including collection, recording, organization, storage, retrieval, use, disclosure, erasure, or destruction.
Data Subject: An individual whose personal information is processed.
2. Personal Data We Collect
2.1. Data You Provide
- Name and contact information (email address, phone number)
- Institutional affiliation and position
- ORCID ID and professional profiles
- Article submissions and related metadata
- Correspondence with us (inquiries, feedback)
- Newsletter subscriptions
2.2. Data Automatically Collected
- IP address and device information
- Browser type and version
- Pages visited and time spent
- Referring websites and search terms
- PDF downloads and article views
- Cookies and tracking technologies
3. Purpose of Processing
We process your personal data for the following legitimate purposes:
- To publish and disseminate legal scholarship
- To process article submissions and peer reviews
- To communicate with authors, reviewers, and readers
- To improve our website and services
- To comply with legal and regulatory requirements
- To analyze usage patterns and enhance user experience
4. Legal Basis for Processing
We process your personal data based on the following legal grounds under the Data Privacy Act:
- Consent: Where you have given your explicit consent
- Contract: Where processing is necessary for a contract with you
- Legal Obligation: Where processing is required by law
- Legitimate Interest: Where processing is necessary for our legitimate interests
5. Disclosure of Personal Data
We may share your personal data with:
- Service providers who assist in our operations (hosting, analytics, search)
- Law enforcement or government authorities when required by law
- Affiliated institutions and partners in academic collaborations
- Third parties with your explicit consent
We do not sell, rent, or trade your personal data to third parties for marketing purposes.
6. Your Rights as a Data Subject
Under the Data Privacy Act, you have the following rights:
Right to be Informed
You have the right to be informed of the processing of your personal data.
Right to Access
You may request a copy of your personal data we hold.
Right to Rectification
You may correct inaccurate or incomplete data.
Right to Erasure
You may request deletion of your personal data under certain conditions.
Right to Object
You may object to the processing of your personal data.
Right to Data Portability
You may request a copy of your data in a structured format.
To exercise your rights, please contact our Data Protection Officer at dpo@paulinianlawjournal.com
7. Data Security Measures
We implement appropriate security measures to protect your personal data:
- Encryption of data in transit (SSL/TLS)
- Secure storage and access controls
- Regular security audits and vulnerability assessments
- Staff training on data protection and privacy
- Incident response and breach notification procedures
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Policy, or as required by law. When no longer needed, your data is securely disposed of in accordance with our retention policies.
10. Third-Party Services
We use third-party services that may process your data:
- Google Analytics: For website analytics
- Algolia: For search functionality
- Hosting Providers: For website hosting
These services have their own privacy policies. We recommend reviewing them before using these services.
11. International Data Transfers
Your personal data may be transferred to and processed in countries outside the Philippines. We ensure that such transfers comply with the Data Privacy Act and that appropriate safeguards are in place.
12. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by posting a notice on our website. The “Last Updated” date at the top of this page indicates when this Policy was last revised.
13. Contact Us
If you have questions, concerns, or wish to exercise your rights under the Data Privacy Act, please contact our Data Protection Officer:
Data Protection Officer
Paulinian Law Journal
Saint Paul School of Professional Studies
Brgy. Campetic, Palo, Leyte
Philippines 6501
This Privacy Policy is compliant with Republic Act No. 10173 (Data Privacy Act of 2012) and its implementing rules and regulations.